This page contains information regarding reporting requirements and practices for submitting USR data.
The chart below lists the WCSTAT records that are required for each USR type (e.g., first report, subsequent report, correction report, etc.).
USR Type | Header Record (Type 1) |
Name Record (Type 2) |
Address Record (Type 3) |
Exposure Record (Type 4) |
Loss Record (Type 5) |
Unit Totals Record (Type 6) |
---|---|---|---|---|---|---|
First Report |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
Required. Must have at least one; no maximum. |
Optional. Report if appropriate. No maximum. |
Required. Must have only one.
On first reports, all CA-required fields on this record must be reported. |
Subsequent Report |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
None allowed. |
Required. Must have at least one; no maximum. |
Required. Must have only one.
On subsequent reports, all CA-required fields on this record must be reported EXCEPT Exposure – Payroll Total and Standard Premium Total, which can be zero-filled. |
Correction Report Type H - Header |
Required. Must have only one. |
Optional. If reported, must have only one. |
Optional. If reported, must have only one. |
None allowed. | None allowed. | None allowed. |
Correction Report Type E – Exposure |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
Required. Must have at least one; no maximum. |
None allowed. |
Required. Must have only one.
On exposure corrections, all CA-required fields on this record must be reported EXCEPT Claim Count Total, Incurred Indemnity Amount Total, and Incurred Medical Amount Total, which can be zero-filled. |
Correction Report Type L – Loss |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
None allowed. |
Required. Must have at least one; no maximum. |
Required. Must have only one.
On loss corrections, all CA-required fields on this record must be reported EXCEPT Exposure – Payroll Total and Standard Premium Total, which can be zero-filled. |
Correction Report Type T – Total |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
None allowed. | None allowed. |
Required. Must have only one.
If reporting a totals correction on the first report level, then all CA-required fields on this record must be reported. If reporting a totals correction on a subsequent report level, then all CA-required fields on this record must be reported EXCEPT Exposure – Payroll Total and Standard Premium Total, which can be zero-filled. |
Correction Report Type M – Multiple |
Required. Must have only one. |
Required. Must have only one. |
Optional. If reported, must have only one. |
Optional. Report if appropriate. No maximum. | Optional. Report if appropriate. No maximum. |
Required. Must have only one. On multiple corrections, all CA-required fields on this record must be reported. |
Insurers must report unit statistical report (USR) data to the WCIRB using the WCSTAT specifications outlined by the Workers Compensation Insurance Organizations (WCIO).
The specification provides two methods for reporting USR exposure and loss records: the Previous/Revised method and the Add/Change/Delete method. The code reported in the Update Type Code field (position 121 on both the exposure and loss records) identifies which method is being used.
Or
The Previous/Revised method is recommended by the WCIRB because of its greater accuracy in matching incoming data to the data already in its system; however, the use of either method is permitted. (Note: While the use of the Change update type in the A/C/D method carries the greatest risk of matching problems, using the Delete and Add update types is identical to the use of the Previous/Revised method.) Incorrect use of these reporting methods may result in improperly processed unit statistical data.
See an overview of both reporting methods in a table format here:
New exposure or loss records are reported as follows:
All new exposure or loss data must be reported with an Update Type Code field value of “R” or “A.” The same instructions apply whether you are submitting an original first report level, adding a new exposure record on a first report correction, or adding a new claim on a subsequent report or a correction report.
To change or delete previously reported exposure or loss data, you must report some elements of the old data (so the WCIRB’s system can locate the existing record) along with the new changes. These elements, known as key data, are reported on either "P" or "D" records and are used only for matching. The key data must match exactly the data previously reported or the change/deletion will not be processed and an error will result. The key data elements are shown below:
Type of Data |
Key Data for Matching |
---|---|
Exposure Records |
|
Loss Records – Individual Claims |
|
Loss Records – Grouped Claims |
|
Deletions of existing data are reported as follows:
Changes to existing data are reported as follows: